Outlook 2016

[MUSIC] Hello everyone, and welcome to Office Pro TV. My name is Vaughan Smith and I'm going to be your guide to the wonderful world of Outlook 2016. In this overview presentation, we're gonna go over what exactly are we gonna be covering in this series, who is this for? What are some other things I need to know about before I get started? And any extra little information you want to provide for me. That would be me providing for you. [LAUGH] What are we going to be covering in this show? We're gonna be talking about the basic introduction to what is email? And what does it mean when they say SMTP? And what is a server, what is all this terminology? Because that's really the name of the game to really get started. And to really feel comfortable knowing what you're talking about when you're, well, talking about email. That is one of the things that Outlook is well known for. And we're going to be sending and receiving emails, going through formatting our messages. Advanced functions of our options that we can add in our emails, and everything you can know about for emailing other people. We also have the section in Outlook for calendar, we'll make sure we're organized. We're gonna be adding appointments and meetings. We're also gonna be sharing our calendars with other people. Contacts, that's a huge thing in our industry with an office. You need to know who you're talking to and having those business cards on hand to be able to virtually hand out to people. We'll be covering all of those different topics within our context area. Tasks and Notes, we wanna make sure we stay on task. I love a to do list, and I love to cross that off so we can go ahead and do that virtually as well through Outlook. And add little sticky notes here and there to just I have a note for our self. In the wonderful world of groups, working in collaboration that's of course what Office365 is really kind of wants to get in with you. They wanna be able to give you all the different tools for you to collaborate as a group. And so you can do that right here through Outlook and not even have to hopefully contact your IT person. Who is this for? This is for all Office users. And when I say Office, I'm not necessarily always referring to the product of Microsoft Office. If you're in a working environment, whether it's in a large organization or a small organization, using Outlook is going to be like the lynch pin in all different organizations. Big and small to keep you organized, and to keep you communicating with other people. This starts from the very, very beginning of what is an email and what is a server like I said in that introduction. It goes all the way to the advanced features of going through the options within Outlook talking about some higher, if you wanna say level topics to really be able to maximize the use of this product. What do I need to know before I get started? Not much. If you've never use Outlook before that's fine. Now if you've had familiarity with some other Office products may be you know Word really well or used Excel really well. Maybe you're coming over from using Google or Yahoo or some Internet based email. And you're now required to use Outlook that can be some great help for you to be able to get somewhat of your familiarity. But if you've never used it before this is the show for you. Knowing some of those basic windows, like when to right click, double clicking, your windows operating system, where is the start button. Those are some things that would be prerequisite for this particular show. Any extras, well there's always other options I might show you to do a specific function in outlook by clicking a button. But someone might come, do you know that you could right click on that or do you know if you do a triple loop and stand on your head you could do the same thing too. Yes, that is true there are lots of different was to do the same thing in any product and outlook is none the different. Updates happen, yes these products update all the time. And so at the time your watching this show there might have been a update that there is a new button or a new feature that is not covered in here. Well that's because they're always doing that with your Office365 subscription, that's the beauty of having a subscription based product is that your constantly getting those updates. I don't have all the answers for you but there is the wide world of internet out there for you to search for your answers. Microsoft Office support websites they really help you and they've shown us with each ones of these episodes do have a lot of references to those particular sites. That Microsoft is not the only people that know about their products. So definitely go ahead and search that Internet to find that answer that you're looking for, that's what I do. Every server is different, every organization is different. And every organization has different administrative settings, and access, and privileges, and group policies. And we can start talking techie but everybody is different. So if there's something that I show in an episode that you're like you click on it. And like I don't even have that option it's grayed out. Talk to your IT people there might be a reason of why you can't do that. And of course above all have fun with this. I know it can get frustrating of not knowing why it's doing something or not doing something I experience it all the time. But in the grand scheme of things just keep an open mind, try to have fun with it. Because once you get familiar I think you can know how to use a product. Once you know something it becomes a lot more enjoyable. So with that I hope you have a great time in this episode, and I'll see you soon. [MUSIC]