20 Basic Steps for IT Project Managers: A Checklist

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If there is a “type” of person who would appreciate a checklist, it’s a project manager. And so – in tribute to you – the ones who lay the path to the vision so that a major goal is reached, we offer a little gift this month: A comprehensive overview of the steps every IT project manager must take to complete a task.

Keep in mind that project management is an ongoing process that requires continuous monitoring and adjustment to ensure success. If lists are your love language, consider this a tribute from your friends here at ACI Learning.

20 Steps for IT Project Management

  1. Define clear project objectives: Before starting any project, it is essential to define clear objectives that the project aims to achieve.
  2. Plan the project: Plan the project by identifying tasks, timelines, resources required, and milestones.
  3. Develop a project schedule: Create a schedule that outlines the tasks and activities required to complete the project.
  4. Estimate the cost: Estimate the cost of the project, including labor, materials, and equipment.
  5. Identify project risks: Identify and evaluate potential risks that could impact the project's success.
  6. Develop a project team: Build a team that has the necessary skills and expertise to deliver the project.
  7. Communicate effectively: Maintain open communication channels to keep all stakeholders informed about the project's progress.
  8. Manage project changes: Keep track of any changes to the project and adjust the plan accordingly.
  9. Monitor project performance: Monitor the project's progress and performance against the project plan.
  10. Manage project scope: Manage the project's scope to ensure that it stays within the original objectives and doesn't expand unnecessarily.
  11. Utilize project management software: Use project management software to help manage and track the project's progress.
  12. Define project roles and responsibilities: Clearly define the roles and responsibilities of all team members involved in the project.
  13. Develop a risk management plan: Develop a plan to manage risks that may arise during the project's execution.
  14. Create a project charter: Develop a project charter that outlines the project's purpose, objectives, and scope.
  15. Conduct regular status meetings: Hold regular status meetings to discuss the project's progress, risks, and issues.
  16. Manage project quality: Ensure that the project meets the required quality standards.
  17. Obtain stakeholder buy-in: Obtain buy-in from stakeholders to ensure that everyone is aligned with the project's objectives.
  18. Manage project procurement: Manage the procurement of materials, equipment, and services required for the project.
  19. Manage project documentation: Maintain accurate project documentation to ensure that all team members are aware of the project's status.
  20. Evaluate project success: Evaluate the success of the project against the original objectives to identify areas for improvement in future projects.
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